Feral Jundi

Monday, October 10, 2011

Leadership: Rooting Out Toxic Leaders–The Army’s 360 Degree Evaluations

A recent survey of more than 22,630 soldiers from the rank of E-5 through O-6 and Army civilians showed that roughly one in five sees his superior as “toxic and unethical,” while 27 percent said they believe their organization allows the frank and free flow of ideas.

Very interesting. I have talked about evaluations in the past as a valuable tool for companies to track how policy and leadership interact out in the field. It is a metric, and it is something that most companies of various industries use to great effect–if they are done properly, and used properly….

So I can see where the Army is going with this, and I would be very interested to see the impact of this program. And I also think any leader that truly cares about doing a good job, will actually take a great interest in this kind of feedback from their subordinates. I know I would. It would be really cool if they applied this to NCO’s as well?

This also addresses the reality of what today’s forces are composed of. Millennials make up a large component of today’s military, and these guys like feedback. They want to know if they are screwing up or if there is something they can improve upon, and they seek feedback. Part of the reason for this is that technology has kind of molded this generation into a group that appreciates feedback more.

A guy posts a picture of his kit on an online forum or Facebook, and he will get multiple guys giving input about that equipment. You will see all sorts of replies addressing the pro’s and con’s of that individual’s gear. That is just one example, and technology makes it very easy to ask the group what they think.

You see very simple examples of this all over the place. Open source software is stuff built by the crowd, and critiqued by the crowd. It absolutely must have feedback in order to work. And this feedback loop is what a lot of people come to rely upon. Google lives for that feedback, or if you go onto Amazon.com, you see numerous folks giving feedback about all sorts books and products. All of this is very valuable to those who desire to build a better product or buy the best product. ‘Get feedback’ is also a jundism.

But I will hold judgement on this program until it has been applied and tested. The benefits could be many, just as long as it is not abused. Imagine a higher retention rate of troops, all because they have more respect for their management? That they actually feel that their feedback has value, and those in their command actually listen. Or imagine the residual effect of good leaders, and how that rubs off on the subordinates. You would be amazed at how much damage a bad leader can cause with their ‘poor example’.

On the other hand, an evaluation system like this should not be abused to the point where officers feel they cannot do what they gotta do to accomplish the mission. In war, ordering men and women to risk their lives, or to kill people is a reality. Hopefully an evaluation system like this does not weaken an officer’s ability to give those orders or to do the hard things. So we will see if this program actually adds value.

Another point I wanted to make with this is that if a leader is surrounded by yes men, or is plagued by group think with his immediate group of supervisors, then how would they ever know if they are being effective?  If everyone agrees with him all of the time, or that everyone thinks alike, then how will that management team ever know if they are doing well?  Or how will they sniff out problems, if all they care about is the input of one another?  Boyd would call this a ‘closed system’, and closed systems are bad.

By reaching out or by giving your subordinates the means to communicate their thoughts and ideas, you are turning your closed system into an open system.  Thus turning it into a system that can reach ‘equilibrium’. Or in the terms of the military or private industry, every one in the unit feels like they are actually part of a team.  Problems will not build to a point where things blow up and get ugly. That everyone’s ideas matter, and that they too can help build a better team, a better idea, a better business. Stuff like this is essential for unit cohesion, and that is why I refer to this as ‘feedback gold’. –Matt

 

Rooting out toxic leaders
By Michelle Tan
Sunday Oct 9, 2011
Soldiers will now be asked — and expected — to rate their bosses.
Effective Oct. 1, officers will be required to assert that they have completed a 360-degree evaluation — where the officer is graded by his subordinates, peers, subordinates and superiors — within the past three years.
Requiring officers to complete 360-degree evaluations should encourage them to grow and, at the same time, weed out potential toxic habits among officers, officials said.
A recent survey of more than 22,630 soldiers from the rank of E-5 through O-6 and Army civilians showed that roughly one in five sees his superior as “toxic and unethical,” while 27 percent said they believe their organization allows the frank and free flow of ideas.
The survey, conducted by the Center for Army Leadership, also stated that rooting out toxic leadership from the ranks requires “accurate and consistent assessment, input from subordinates, and a focus beyond what gets done in the short-term.”
Gen. Martin Dempsey, now chairman of the Joint Chiefs of Staff, said when he was the Army chief of staff that senior leaders must “change the culture of the Army to embrace 360s” and develop a culture where leaders want to know how they’re viewed by their peers and subordinates.
The 360-degree evaluation now required of officers is called the Army 360 Multi-Source Assessment and Feedback. This addition to the Officer Evaluation Record is among a list of changes the Army is making to the officer evaluation policy. The changes apply to OERs with a “thru date” of Nov. 1 and later.
Army Chief of Staff Gen. Ray Odierno said he believes “multidimensional feedback is an important component to holistic leader development.”

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Wednesday, October 7, 2009

Company Spotlight: CSA Kuwait

   CSA Kuwait has always been one of those companies that provided the stepping stone to bigger and better contracts for guys.  In essence, it has been one of those gigs to cut your teeth on, in order to prepare for the war zone stuff.  I consider the Kosovo contract with ITT(or whoever owns that contract now) and the Qatar contract with DynCorp to be the same thing.  These are all static security posts, tasked with securing a large US base in these countries, and they can be used as experience for overseas security contracting in the war zones on a resume.

   Now on to this latest report on CSA and what the company’s response is. It isn’t that pretty, if you know what I mean.  I do not see customer satisfaction there.  I also hear on the circuit that contractors are not to happy with the way the company has treated them.

     If you read below, the company mission statement has Toyota and lean systems written all over it.  It has all the stuff you want in a company. The thing I want to emphasize though is that anyone can write a mission statement that looks impressive, but to me, actions speak louder than words.  Is the customer truly satisfied or happy and are your contractors and leaders truly satisfied or happy? How about the local populations or the public as a whole?  What is their impression of your company? That is all that matters, and results are what the company should be striving for.

   I would like to reiterate though that I really dig the mission statements and the language.  It is great, but does the CEO of the company really believe this stuff with his heart and soul?  Does the leadership in this company have this stuff ingrained into their soul? And does all of this impress and motivate their contractors/employees, and the customer?

   And for all I know, all of these mission statements and ISO 9001:2000 and Six Sigma stuff happened as a result of all of these issues listed below?  If so, that is great, and I really hope the company can achieve greatness in their little corner of the security contracting world. The proof is in the pudding, and until I start hearing glowing reviews of the company’s performance, then I will continue to remain skeptical.

   My suggestion to the company is to seek out feedback from the customer(s) and to seek out feedback from your workforce.  Actually listen to what they have to say, and get some shared reality.  You should also be doing performance evaluations, and constantly evaluating the health and vitality of your company.  How else are you to know how you are doing out there on these contracts? Be proactive about your performance, not reactive.

   Furthermore, performance evaluations, if done correctly, can certainly add to your company’s Kaizen. The sleeping guard  mentioned below could have shown a history of sleeping on post or poor performance elsewhere, and it should have been noted in performance evaluations and corrected early on.  If the guy sucks, then there should be documentation that he sucks, and the leadership should have a means to express to that contractor that it is unacceptable.

   The guard should know exactly what the company policies are, they should know what the chain of command is, and they should know the disciplinary process.  My suggestion for disciplinary stuff, is to have a three tiered system.  The first tier is the warning.  If the guard does the same thing a second time, then make a note on their performance evaluation and take one day’s pay.  If the guard does it a third time, then fire him.  Either way you do it, disciplinary programs should be clear, graduated, and the punishments should be fair.  Most of all, disciplinary actions should be consistent and there should be no favoritism.  If there is, it will kill your program.  Too many companies implement a disciplinary system that is either you do well, or we fire you for whatever reason.

   The question to ask with that, is how much money is a company losing by not doing all they can to hang on to guys?  To actually treat them well and listen to what they have to say, as opposed to not caring about them, and reacting with a knee jerk action like firing the guard. An evaluations system, coupled with a fair and effective disciplinary program, is the better way to go.  Taking a guys pay for the day, is money in the company’s pocket and a day of free work.  But when you fire a guy, you have to spend the money to recruit, train, equip, and deploy someone new.  Do the math on that, and turnover is not cost effective.  The three tier disciplinary system I am talking about makes sense and if coupled with a sound company mission statement and evaluations program, you can certainly do great thing to shape and manage your workforce.

   Likewise, a contractor or leader should be able to communicate up the chain of command what is going right and what is going wrong with the company, and that upper management should be responsive to that.  This contractor cares enough about your company, to let you know some deficiencies, the least you could do is listen to what they have to say and thank him or her for coming forward.  If you have a culture that does not allow for this, then how is your company to grow/evolve and continuously improve?  A performance evaluation system, that is properly conducted and gives both sides (contractor and manager) a voice, is vital. Most of all, a company that acts upon this information and really implements changes based on this information is even more important.  Other than that, it is all hot air and ISO-Bologny. –Matt

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INSIDE WASHINGTON: Oversight lacking on war costs

By RICHARD LARDNER

10/07/2009

WASHINGTON — During a routine check of a watch tower at a U.S. military base in Kuwait, an Army sergeant found the guard leaning back in a chair, his sunglasses on, apparently sound asleep. When the soldier woke the guard, an employee of a defense contractor named Combat Support Associates, he denied he’d dozed off while on duty.

“It’s so weird that I can close my eyes for one second and then you appear out of nowhere,” the guard said, according to the sergeant’s March 2008 inspection report.

The episode illustrates the problems between the U.S. armed forces and the industrial army supporting military operations in Iraq and Afghanistan. Demand for contractor services is heavy, while oversight of their work isn’t. That means problems often aren’t discovered until long after the payments have been made.

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